Task Force on RDA Instructions for Heads of State and Heads of Government

CC:DA/TF/Heads of State and Heads of Government/1

August 9, 2010

Charge

The CC:DA Task Force on RDA Instructions for Heads of State and Heads of Government is charged with reviewing the current RDA instructions under 11.2.2 on Heads of state and Heads of government to address previously identified concerns of ALA that “the principle behind [having separate rules for recording the Heads of state and the Heads of government] is unclear. … [T]he instructions for these two kinds of officials [should] be consistent, particularly regarding choice of language”. The task force should consider the possibility of merging the two groups of instructions in a rational and principle-based solution, generating appropriate rules revisions to accomplish those ends.

Further, the task force should review the previously drafted proposal for Ruling Executive Bodies — 5JSC/RDA/Full draft/ALA response, p. 19 — to insure that it is consistent with the task force’s recommendations and proposal(s) regarding the instructions for Heads of state and Heads of government. The proposal regarding ruling executive bodies may be included in the Task Force’s proposal(s) or submitted separately.

The task force will submit an interim report at the 2011 ALA Midwinter Meeting and a final report at least a month prior to the 2011 ALA Annual Conference. Proposals for consideration by the Joint Steering Committee should be submitted to CC:DA at least three months prior to the date of the JSC meeting. Continue reading

Task Force to Update “How to Submit a Rule Change Proposal”

CC:DA/TF/Update “How to Submit a Rule Change Proposal”

June 7, 2011

Charge

The Task Force to Update “How to Submit a Rule Change Proposal” is charged to:

  • Review and update the document, “How to Submit a Rule Change Proposal to CC:DA” in light of RDA, taking into account the following:
    • Changes in terminology, names, and URLs
    • Changes to the JSC’s processes and timetables
  • Incorporate changes to the “Formal Elements of a Rule Revision Proposal” section to reflect current methods of sharing documents electronically and to simplify the rules for mark-up of the proposed changes
  • Consider additions to the text that might assist in preparation of a revision proposal
  • Incorporate new examples in the Appendix
  • Draft a brief set of interim guidelines to provide assistance to those wishing to propose revisions to RDA while the fuller guidelines are being developed

The brief set of interim guidelines should be developed no later than August 31.  The Task Force should submit a final report by Midwinter 2012. Continue reading

Announcements for the CC:DA meetings, ALA Annual 2011

The Committee on Cataloging: Description and Access will meet twice during the ALA Annual Conference, New Orleans, LA.

On Sat., June 26, 1:30-5:30 p.m., the main agenda items include the report from the Representative of the Library of Congress, the Report of the ALA Representative to the Joint Steering Committee, the revised AALL Proposal on places in certain federations, a report from the RDA Training Task Force and the RDA Programming Task Force, and a report from the three CC:DA Task Forces on:

  •     RDA Instructions for Heads of State and Heads of Government
  •     RDA Instructions for Governmental and Non-Governmental Corporate Bodies
  •     Machine-Actionable Data Elements in RDA Chapter 3

On Monday, June 27,  10:00 p.m, CC:DA will hear reports from the Executive Director of ALA Publishing Services, MARBI Representative, RDA revision proposals from the MLA Representative, and a report from the Webmaster.

CC:DA will hold a joint meeting with the Subject Analysis Committee from 10:30-12:00, co-sponsored by ALA, Cataloging & Classification Quarterly, and MARCIVE, Inc.  Gordon Dunsire will describe the treatment of subject in each of the Functional Requirements models and efforts to reconcile them in the Registry, followed by general discussion of the LC Discussion paper on Group 3 entity chapters in RDA.

For further details and links to the documents, see the Agenda for the meeting.


Document Updates to the Joint Steering Committe Website

A great deal of activity has taken place on the JSC since January 2011…

All documents can be found at the JSC website.


The Subject Analysis Committee will be meeting with CC:DA on Monday morning.

CC:DA will hold a joint meeting with the Subject Analysis Committee from 10:30-12:00, co-sponsored by ALA, Cataloging & Classification Quarterly, and MARCIVE, Inc. Gordon Dunsire will describe the treatment of subject in each of the Functional Requirements models and efforts to reconcile them in the Registry, followed by general discussion of the LC Discussion paper on Group 3 entity chapters in RDA.

Agenda for ALA Annual Conference 2011, New Orleans, LA

Saturday, June 25 1:30 pm – 5:30 pm
Hilton New Orleans Riverside, Grand Salon C

  1. Welcome and opening remarks: Chair (1:30, 5 min.)
  2. Introduction of members, liaisons, and representatives: Group (1:35, 5 min.) [CC:DA/Roster/2010 July]
  3. Adoption of agenda: Chair (1:40, 5 min.) [CC:DA/A/64]
  4. Approval of minutes of meeting held at 2011 Midwinter Meeting, January 8, 2011: Chair (1:45, 5 min.) [Minutes of the meeting held at the 2011 ALA Midwinter Meeting in San Diego, California January 8, 2011]
  5. Report from the Chair (1:50, 10 min.) [Chair’s Report on CC:DA Motions and Other Actions December 21, 2010–June 16, 2011]
  6. Report from the Library of Congress Representative: Tillett (2:00, 25 min.) [Library of Congress Report, 2011 Annual] [RDA Transition FAQ from the Library of Congress]
  7. Report of the ALA Representative to the Joint Steering Committee: Attig (2:25, 50 min.) [Revision of RDA 9.13, Affiliation] | [RDA Appendix A: Library of Congress proposal to the JSC] | [Date of manufacture (RDA 2.10.6): Library of Congress proposal to the JSC] | [“Selections” as used in RDA Chapter 6: Library of Congress reply to the JSC]
  8. Break (3:15, 30 min.)
  9. Revision Proposals from AALL: Hostage (3:45, 25 min.) [Revision of RDA 16.2.2.9: Places in certain federations (Revised)]
  10. Report of the TF on RDA Instructions for Heads of State and Heads of Government: Winzer (4:10, 25 min.) [TF on RDA Instructions for Heads of State and Heads of Government: Final Report]
  11. Report of TF on RDA Instructions for Governmental and Non-Governmental Corporate Bodies: Randall (4:35, 25 min.)
  12. Report of TF on Machine-Actionable Data Elements in RDA Chapter 3: Rolla (5:00, 10 min.)
  13. Report from the RDA Programming TF: Abbas (5:10, 10 min.)
  14. Report from the RDA Training Task Force: Woodley (5:20, 5 min.) [ALCTS CCS RDA Planning and Training Task Force Report]

Monday, June 27 8:00 am – 12:00 pm
Hilton New Orleans Riverside, Grand Salon C

  1. Welcome and opening remarks (8:00, 5 min.)
  2. Report from the MARBI Representative: Myers (8:05, 20 min.)
    1. [Report of the MARBI Liaison, 2011 Annual]
  3. Revision proposals from MLA: Scharff (8:25, 40 min.)
    1. [Changes to RDA Chapter 2 related to status of container as a source for description and to preference for collective title] | [Change to RDA 7.24 and Glossary, Artistic and/or Technical Credit]
  4. Report of the CC:DA webmaster: Polutta (9:05 15 min.)
    1. [CC:DA/Webmaster/2011/2: Webmaster report, June 27, 2011]
  5. Report from ALA Publishing Services: Linker (9:20, 20 min.)
  6. Report from the Chair on CCS Executive Committee meetings; other new business; reports from the floor; announcement of next meeting, and adjournment: Chair (9:40, 20 min.)
  7. Break (10:00, 30 min.)
  8. Joint meeting with SAC on the treatment of “subject” in the Functional Requirements models and on subject entities in RDA (10:30, 90 min.)
      1. John Attig: Introduction [Subject” entities and relationships in RDA]
      2. Gordon Dunsire: Treatment of subject in each model, reconciliation in the Registry, and considerations for future consolidation of the FR models [Subjects in the FR family]
      3. General discussion: LC Discussion paper on Group 3 entity chapters in RDA [6JSC/LC Rep/3: Chapters 12-16, 23, 33-37 (Group 3 entities and “subject”]

Agenda for the 2011 Midwinter Meeting San Diego, CA

Note: Links are provided to the documents listed on the agenda. These are working documents and are to be used as part of the rule revision process. They are not to be copied or distributed without permission from the Chair of CC:DA.

Saturday, January 8 1:30 pm – 5:30 pm

San Diego Marriott and Marina, Marriott Hall 4

  1. Welcome and opening remarks: Chair (1:30, 5 min.)
  2. Introduction of members, liaisons, and representatives: Group (1:35, 5 min.)
    1. [CC:DA/Roster/2010 July]
  3. Adoption of agenda: Chair (1:40, 5 min.)
    1. [CC:DA/A/63]
  4. Approval of minutes of meeting held at 2010 Annual Conference, June 26 & 28, 2010: Chair (1:45, 5 min.)
    1. [CC:DA/M/1103-1119: Minutes of the meeting held at the 2010 Annual ALA conference in Washington, D.C. June 26 and 28, 2010]
  5. Report from the Chair (1:50, 10 min.)
    1. CC:DA/Chair/2010-2011/2: Chair’s Report on CC:DA Motions and Other Actions June 19, 2010–December 20, 2010]
  6. Report from the Library of Congress Representative: Tillett (2:00, 25 min.)
    1. [Library of Congress Report at Midwinter 2011]
  7. Report of the ALA Representative to the Joint Steering Committee: Attig (2:25, 30 min.)
  8. Revision Proposals from AALL: Hostage (2:55, 35 min.)
    1. [CC:DA/AALL/2010/1: Revision of RDA 16.2.2.9: Places in certain federations]
    2. [CC:DA/AALL/2010/2: Revision of RDA 6.29.1.21: Reports of one court]
  9. Break (3:30, 20 min.)
  10. Report of the TF on RDA Instructions for Heads of State and Heads of Government: Winzer (3:50, 10 min.)
  11. Report of TF on RDA Instructions for Governmental and Non-Governmental Corporate Bodies: Randall (4:00, 10 min.)
  12. Report from ALA Publishing Services: Linker (4:10, 15 min.)
  13. Report from the RDA Training Task Force: Woodley (4:25, 10 min.)
  14. Report from the RDA Programming TF: Abbas (4:35, 10 min.)
  15. Report from the MARBI Representative: Myers (4:45, 15 min.)
    1. [CC:DA/Marbi Rep/2011/1/Prelim.: Report of the MARBI Liaison (Preliminary) for Midwinter 2011]
  16. Report on LITA activities: Cheney (5:00, 5 min.)
  17. Report of the CC:DA webmaster: Polutta (5:05 5 min.)
    1. [CC:DA/Webmaster/2011/1: Webmaster report, January 8, 2011]
  18. Report from the Chair on CCS Executive Committee meetings; other new business; reports from the floor; announcement of next meeting, and adjournment: Chair (5:10, 20 min.)

Monday, January 10 8:00 am – 12:00 pm

San Diego Marriott and Marina, Marriott Hall 4

Continuation of any unfinished discussions from the Saturday meeting [if needed]