Roster 2016-2017 (07/11/17)

CC:DA/Roster/2017 July
July 11, 2017

Roster 2016-2017 (07/11/2017)

Committee Members

Tina Shrader, Chair, 2016-2017
Head, Cataloging Unit 1
Cataloging and Metadata Management Section
National Library of Medicine
8600 Rockville Pike
Bethesda, MD 20894
Work: (301) 827-1633
E-mail: tina.shrader@nih.gov

Mary Anne Dyer, 2013-2017
James Branch Cabell Library
Virginia Commonwealth University
901 Park Ave. , P.O. Box 842033
Richmond, VA 23284-2033
Work: (804) 828-6419
Fax: (804) 828-0151
E-mail: madyer@vcu.edu

Teressa M. Keenan, 2016-2018
University of Montana Mansfield Library
32 Campus Dr
Missoula, MT 59812-0003
Work: (406) 243-4592
Fax: (406) 243-6864
E-mail: teressa.keenan@umontana.edu

Tim Kiser, 2016- 2018
Michigan State University Libraries
366 W Circle Dr # W-108c
East Lansing, MI 48824-3729
Work: (517) 884-0825
E-mail: tkiser@msu.edu

Jennifer A. Liss, 2016-2018
Indiana University Libraries
1320 E 10th St
Wells Library E350
Bloomington, IN 47405-3907
Work: (812) 856-7859
E-mail: jenniferaliss@gmail.com

Sandra Macke, 2013-2017
Cataloging Librarian
Flux Resources
Bonneville Power Administration
905 NE 11th Ave, Library-1
Portland, OR 97232
Work: (503) 230-4160
E-mail: srmacke@bpa.gov

Nancy Mitchell Poehlmann, 2016-2018
University at Albany, SUNY
Lib B35a
1400 Washington Avenue
Albany, NY 12222-0001
Work: (518) 442-3889
Fax: (518) 442-3630
E-mail: npoehlmann@albany.edu

Amanda L. Ros, 2016-2018
Coordinator of Monograph Copy Cataloging
Texas A&M University
5000 TAMU
College Station, TX 77843-5000
Work: (979) 862-1033
E-mail: aros@library.tamu.edu

Beth (Dr. Elizabeth Anne) Shoemaker, 2015-2017
Rare Book Cataloger
Stuart A. Rose Manuscript, Archives, & Rare Book Library
Emory Universiy
Work: (404) 712-4509
E-mail: elizabeth.shoemaker@emory.edu

CC:DA Webmaster

Richard Guajardo
Head of Resource Discovery Systems
University of Houston
4333 University Dr
Houston, TX 77204-2000
Work: (713) 743-9984
E-mail: guajardo@uh.edu

Interns/Secretaries

Heather McIntosh
Library Cataloger
Botetourt County Libraries
28 Avery Row
Roanoke, VA 24012
Work: (540) 928-2900
E-mail: heike6@gmail.com

Emily Thaisrivongs
Haverford College
E-mail: ethaisrivo@haverford.edu

ALA Representative to the RDA Steering Committee (ex officio; non-voting)

Kathy Glennan
Head, Original & Special Collections Cataloging Dept.
2200 McKeldin Library
7649 Library Lane
University of Maryland
College Park, MD 20742
Work: (301) 405-9331
E-mail: kglennan@umd.edu

Ex Officio Representatives (non-voting)

Dave Reser, Library of Congress
Senior Cataloging Policy Specialist
Policy & Standards Division
101 Independence Ave., SE
Washington, DC 20540-4260
Work: (202) 707-2836
Fax: (202) 707-6629
E-mail: dres@loc.gov

Jay Weitz, OCLC
Senior Consulting Database Specialist OCLC
6565 Kilgour Place MC 139
Dublin, Ohio 43017-3395
Work: (800) 848-5878 or (614) 764-6156
Fax: (614) 718-7195
E-mail: jay_weitz@oclc.org

Keri Cascio, ALCTS
ALCTS Executive Director
American Library Association
50 East Huron Street
Chicago, IL 60611-2729
Work: (800) 545-2433 ext. 5030 or (312) 280-5030
Fax: (312) 312-5033
E-mail: kcascio@ala.org

ALA Liaisons (non-voting)

Andrea Morrison, Government Documents Round Table (ALA/GODORT)
Head, Monographic Text Cataloging
Technical Services Department
Herman B Wells Library, Room E350
Indiana University Libraries
1320 E. 10th St.
Bloomington, IN   47405-3907
Work: 812-855-3723
E-mail: amorriso@indiana.edu

Felicity Dykas, Association of College and Research Libraries (ALA/ACRL)
Head, Digital Services Department
MU Libraries
University of Missouri–Columbia
Work: (573) 882-4656
E-mail: dykasf@missouri.edu

Peter V. Fletcher, ALCTS/Continuing Resources Section (ALCTS/CRS)
Team Leader, International and Knowledge Management Teams
UCLA Cataloging & Metadata Ctr
Box 957230, 11020 Kinross Av
Los Angeles, CA 90095-7230
Work: (310) 206-3927
Fax: (310) 794-9357
E-mail: pfletcher@library.ucla.edu

Richard Hasenyager, Jr., ALCTS/CaMMS/Cataloging of Children’s Materials Committee (ALCTS/CaMMS/CCM)
Director of Library Services
The New York City Department of Education, Office of School Programs and Partnerships
52 Chambers Street, Room 205
New York, NY 10007-4683
Work: (212) 374-3459
E-mail: rhasenyager@schools.nyc.gov

Amy Tims, ACRL Rare Books and Manuscripts Section (ALA/ACRL/RBMS)
Project Cataloger, American Antiquarian Society
185 Salisbury Street, Worcester, MA 01609
Phone: 508-471-2145
E-mail: atims@mwa.org

Jessica Hayden, ALCTS/Metadata Interest Group (ALCTS/MIG)
Technical Services Manager
University of Northern Colorado
Campus Box 48
Greeley, CO 80639
Work: (970) 351-2183
E-mail: jessica.hayden@unco.edu

Yoko Kudo, ALCTS/CaMMS/Committee on Cataloging: Asian and African Materials (ALCTS/CaMMS/CC:AAM)
Metadata & Media Cataloging Librarian
University of California, Riverside
Riverside, CA 92517-5900
Work: (951) 827-6270
E-mail: yoko.kudo@ucr.edu

Robert Maxwell, ALCTS/CaMMS/Subject Analysis Committee
Brigham Young University
6728 Harold B. Lee Library
Provo, UT 84602
Work: (801) 422-5568
fax: (801) 422-3221
E-mail: robert_maxwell@byu.edu

Ken Wade, Reference and User Services Association (ALA/RUSA)
UCLA American Indian Studies Center Library
3220 Campbell Hall, Box 951548
Los Angeles, CA 90095-1548
Work: (310) 206-7510
fax: (310) 206-7060
E-mail: kwade@aisc.ucla.edu

Min Zhang, Map and Geospatial Information Round Table (ALA/MAGIRT)
Cataloging Team Leader
Geography & Map Division
Library of Congress
101 Independence Ave. SE
Washington, DC 20540
Work: (202) 707-2131
E-mail: mizh@loc.gov

TBA, ALCTS/Preservation and Reformatting Section (ALCTS/PARS)

Non-ALA Liaisons (non-voting)

Robert Bratton, American Association of Law Libraries (AALL)
Cataloging Librarian
Jacob Burns Law Library
George Washington University
Washington, DC  20052
Phone: (202) 994-8332
E-mail:  rbratton@law.gwu.edu

Thomas M. Dousa, Catholic Library Association (CLA)
Monographic Cataloger
The University of Chicago Library
Work 773-702-8726
E-mail: tmdousa@uchicago.edu

Diane Hillmann, Dublin Core Metadata Initiative (DCMI)
Metadata Management Associates
P.O. Box 282
Jacksonville, NY 14854
E-mail: metadata.maven@gmail.com

Mary Huismann, Music Library Association
Music Catalog Librarian
St Olaf College
Rolvaag Memorial Library RML 386
1510 St Olaf Avenue
Northfield, MN 55057
Work: (507) 786-3794
E-mail: huism002@umn.edu

Armin Siedlecki, American Theological Library Association (ATLA)
Head of Cataloging
Pitts Theology Library
Emory University
1531 Dickey Drive, Suite 560
Atlanta, GA 30322
Work: (404) 727-5088
E-mail asiedle@emory.edu

Heidi G. Lerner, Association of Jewish Libraries
Metadata Librarian for Hebraica and Judaica
Metadata Development Unit
Stanford University Libraries
Stanford, CA 94305-6004
Work: (650) 725-9953
Fax: (650) 725-1120
E-mail: lerner@stanford.edu

Leoma Dunn, Special Libraries Association (SLA)
Thomas More College Library
333 Thomas More Parkway
Crestview Hills, KY  41017
E-mail: dunnl@thomasmore.edu

Kelley McGrath, Online Audiovisual Catalogers (OLAC)
University of Oregon Libraries
1299 University of Oregon
Eugene, OR 97403-1299
Work: (541) 346-8232
Fax: (541) 346-3485
E-mail: kelleym@uoregon.edu

John Myers, [CC:DA liaison to] MARC Advisory Committee (MAC)
Catalog and Metadata Librarian
Union College
807 Union St.
Schenectady NY 12308
Work: (518) 388-6623
Fax: (518) 388-6619
E-mail: myersj@union.edu

Diane Napert, Association for Recorded Sound Collections
Monograph Accessions Librarian
Acquisitions Department
Yale University Library
PO Box 208203
Yale University
New Haven, CT 06520-8203
Work: (203) 432-7259
Fax: (203) 432-8543
E-mail: diane.napert@yale.edu

Weatherly Stephan, Society of American Archivists (SAA)
Assistant Curator
Bobst Library, 70 Washington Square South, Room 349
New York, NY US 10012
E-mail: weatherly.stephan@nyu.edu

Lori Robare, Program for Cooperative Cataloging (PCC)
University of Oregon Libraries
121 Knight Library
1299 University of Oregon
Eugene OR 97403-1299
Work: (541) 346-1848
E-mail: lrobare@uoregon.edu

Karen Stafford, Art Libraries Society of North America (ARLIS/NA)
Head of Technical Services
Ryerson & Burnham Libraries
Art Institute of Chicago
111 S Michigan Ave
Chicago, IL 60603-6404
Work: (312) 443-3914
Email: kstafford2@artic.edu

Amanda K. Sprochi, Medical Library Association (MedLA)
Health Sciences Cataloger
106 HSL
1 Hospital Dr.
The University of Missouri
Columbia, MO 65203
Work: : (573) 882-0461
E-mail: sprochia@health.missouri.edu

Jay Weitz, IFLA Cataloguing Section
Senior Consulting Database Specialist OCLC
6565 Kilgour Place MC 139
Dublin, Ohio 43017-3395
Work: (800) 848-5878 or (614) 764-6156
Fax: (614) 718-7195
E-mail: jay_weitz@oclc.org

 

Committee Roster, 2017-2018

CC:DA/Roster/2017 September
September 13, 2017

Roster, 2017-2018

Committee Members

Tina Shrader, Chair, 2017-2018
Head, Cataloging Unit 1
Cataloging and Metadata Management Section
National Library of Medicine
8600 Rockville Pike
Bethesda, MD 20894
Work: (301) 827-1633
E-mail: tina.shrader@nih.gov

Daniel Jergovic, (2017-2019)
Northeastern University
360 Huntington Ave
260 Snell Library
Boston, MA 02115-5000
Work Phone: (617) 373-7102
E-mail: d.jergovic@northeastern.edu

Teressa M. Keenan, 2016-2018
University of Montana
Mansfield Library
32 Campus Dr
Missoula, MT 59812-0003
Work: (406) 243-4592
Fax: (406) 243-6864
E-mail: teressa.keenan@umontana.edu

Tim Kiser, 2016-2018
Michigan State University Libraries
366 W Circle Dr # W-108c
East Lansing, MI 48824-3729
Work: (517) 884-0825
E-mail: tkiser@msu.edu

Jennifer A. Liss, 2016-2018
Indiana University Libraries
1320 E 10th St
Wells Library E350
Bloomington, IN 47405-3907
Work: (812) 856-7859
E-mail: jenniferaliss@gmail.com

Heather McIntosh, 2017-2019
Cataloger
Botetourt County Library
28 Avery Row
Roanoke, VA 24012
Work: (540) 928-2903
E-mail: hmcintosh@botetourtva.gov

Nancy Mitchell Poehlmann, 2016-2018
University at Albany, SUNY
Lib B35a
1400 Washington Avenue
Albany, NY 12222-0001
Work: (518) 442-3889
Fax: (518) 442-3630
E-mail: npoehlmann@albany.edu

Amanda L. Ros, 2016-2018
Coordinator of Monograph Copy Cataloging
Texas A&M University
5000 TAMU
College Station, TX 77843-5000
Work: (979) 862-1033
E-mail: aros@library.tamu.edu

Glen Wiley, 2017-2019
Head of Metadata & Discovery Services
University of Miami Libraries
1300 Memorial Drive, Room 301B
Coral Gables, FL 33146
Work: 305-284-1561
E-mail: g.wiley@miami.edu

CC:DA Webmaster

Richard Guajardo
Head of Resource Discovery Systems
University of Houston
4333 University Dr
Houston, TX 77204-2000
Work: (713) 743-9984
E-mail: guajardo@uh.edu

Interns/Secretaries

Kathryn Lybarger
Head of Cataloging and Metadata
University of Kentucky Libraries
Lexington, KY 40506-0456
Work: (859) 218-1056
Email: kathryn.lybarger@uky.edu

Emily Thaisrivongs
Haverford College
E-mail: ethaisrivo@haverford.edu

ALA Representative to the RDA Steering Committee (ex officio; non-voting)

Kathy Glennan
Head, Original & Special Collections Cataloging Dept.
2200 McKeldin Library
7649 Library Lane
University of Maryland
College Park, MD 20742
Work: (301) 405-9331
E-mail: kglennan@umd.edu

Ex Officio Representatives (non-voting)

Dave Reser, Library of Congress
Senior Cataloging Policy Specialist
Policy & Standards Division
101 Independence Ave., SE
Washington, DC 20540-4260
Work: (202) 707-2836
Fax: (202) 707-6629
E-mail: dres@loc.gov

Nathan Putnam, OCLC
Director, Metadata Quality, Global Product Management, OCLC
6565 Kilgour Place
Dublin, Ohio 43017
Work: (614) 764-6480
E-mail: putnamn@oclc.org

Keri Cascio, ALCTS
ALCTS Executive Director
American Library Association
50 East Huron Street
Chicago, IL 60611-2729
Work: (800) 545-2433 ext. 5030 or (312) 280-5030
Fax: (312) 312-5033
E-mail: kcascio@ala.org

ALA Liaisons (non-voting)

Andrea Morrison, Government Documents Round Table (ALA/GODORT)
Head, Monographic Text Cataloging
Technical Services Department
Herman B Wells Library, Room E350
Indiana University Libraries
1320 E. 10th St.
Bloomington, IN   47405-3907
Work: 812-855-3723
E-mail: amorriso@indiana.edu

Felicity Dykas, Association of College and Research Libraries (ALA/ACRL)
Head, Digital Services Department
MU Libraries
University of Missouri–Columbia
Work: (573) 882-4656
E-mail: dykasf@missouri.edu

Peter V. Fletcher, ALCTS/Continuing Resources Section (ALCTS/CRS)
Team Leader, International and Knowledge Management Teams
UCLA Cataloging & Metadata Ctr
Box 957230, 11020 Kinross Av
Los Angeles, CA 90095-7230
Work: (310) 206-3927
Fax: (310) 794-9357
E-mail: pfletcher@library.ucla.edu

Richard Hasenyager, Jr., ALCTS/CaMMS/Cataloging of Children’s Materials Committee (ALCTS/CaMMS/CCM)
Director of Library Services
The New York City Department of Education, Office of School Programs and Partnerships
52 Chambers Street, Room 205
New York, NY 10007-4683
Work: (212) 374-3459
E-mail: rhasenyager@schools.nyc.gov

Amy Tims, ACRL Rare Books and Manuscripts Section (ALA/ACRL/RBMS)
Project Cataloger, American Antiquarian Society
185 Salisbury Street, Worcester, MA 01609
Phone: 508-471-2145
E-mail: atims@mwa.org

Jessica Hayden, ALCTS/Metadata Interest Group (ALCTS/MIG)
Technical Services Manager
University of Northern Colorado
Campus Box 48
Greeley, CO 80639
Work: (970) 351-2183
E-mail: jessica.hayden@unco.edu

Jia Xu, ALCTS/CaMMS/Committee on Cataloging: Asian and African Materials (ALCTS/CaMMS/CC:AAM)
Chinese Technical Services Librarian
Yale University Library
344 Winchester Avenue
New Haven, CT 06511
Work: (203)436-9176
E-mail: jia.xu@yale.edu

Robert Maxwell, ALCTS/CaMMS/Subject Analysis Committee
Brigham Young University
6728 Harold B. Lee Library
Provo, UT 84602
Work: (801) 422-5568
fax: (801) 422-3221
E-mail: robert_maxwell@byu.edu

Ken Wade, Reference and User Services Association (ALA/RUSA)
UCLA American Indian Studies Center Library
3220 Campbell Hall, Box 951548
Los Angeles, CA 90095-1548
Work: (310) 206-7510
fax: (310) 206-7060
E-mail: kwade@aisc.ucla.edu

Min Zhang, Map and Geospatial Information Round Table (ALA/MAGIRT)
Cataloging Team Leader
Geography & Map Division
Library of Congress
101 Independence Ave. SE
Washington, DC 20540
Work: (202) 707-2131
E-mail: mizh@loc.gov

TBA, ALCTS/Preservation and Reformatting Section (ALCTS/PARS)

Non-ALA Liaisons (non-voting)

Robert Bratton, American Association of Law Libraries (AALL)
Cataloging Librarian
Jacob Burns Law Library
George Washington University
Washington, DC  20052
Phone: (202) 994-8332
E-mail:  rbratton@law.gwu.edu

Thomas M. Dousa, Catholic Library Association (CLA)
Monographic Cataloger
The University of Chicago Library
Work 773-702-8726
E-mail: tmdousa@uchicago.edu

Diane Hillmann, Dublin Core Metadata Initiative (DCMI)
Metadata Management Associates
P.O. Box 282
Jacksonville, NY 14854
E-mail: metadata.maven@gmail.com

Mary Huismann, Music Library Association
Music Catalog Librarian
St Olaf College
Rolvaag Memorial Library RML 386
1510 St Olaf Avenue
Northfield, MN 55057
Work: (507) 786-3794
E-mail: huism002@umn.edu

Armin Siedlecki, American Theological Library Association (ATLA)
Head of Cataloging
Pitts Theology Library
Emory University
1531 Dickey Drive, Suite 560
Atlanta, GA 30322
Work: (404) 727-5088
E-mail asiedle@emory.edu

Heidi G. Lerner, Association of Jewish Libraries
Metadata Librarian for Hebraica and Judaica
Metadata Development Unit
Stanford University Libraries
Stanford, CA 94305-6004
Work: (650) 725-9953
Fax: (650) 725-1120
E-mail: lerner@stanford.edu

Leoma Dunn, Special Libraries Association (SLA)
Thomas More College Library
333 Thomas More Parkway
Crestview Hills, KY  41017
E-mail: dunnl@thomasmore.edu

Kelley McGrath, Online Audiovisual Catalogers (OLAC)
University of Oregon Libraries
1299 University of Oregon
Eugene, OR 97403-1299
Work: (541) 346-8232
Fax: (541) 346-3485
E-mail: kelleym@uoregon.edu

John Myers, [CC:DA liaison to] MARC Advisory Committee (MAC)
Catalog and Metadata Librarian
Union College
807 Union St.
Schenectady NY 12308
Work: (518) 388-6623
Fax: (518) 388-6619
E-mail: myersj@union.edu

Diane Napert, Association for Recorded Sound Collections
Interim Director, Monographic Processing Services
Yale University Libraries Technical Services
344 Winchester Ave
Dock 7/8
New Haven, CT 06511-1918Work: (203) 432-7259
Fax: (203) 432-8543
E-mail: diane.napert@yale.edu

Weatherly Stephan, Society of American Archivists (SAA)
Assistant Curator
Bobst Library, 70 Washington Square South, Room 349
New York, NY US 10012
E-mail: weatherly.stephan@nyu.edu

Everett Allgood, Program for Cooperative Cataloging (PCC)
Authorities Librarian & Principal Serials Cataloger
New York University Libraries
Work: (212) 998-2488
E-mail: everett.allgood@nyu.edu

Karen Stafford, Art Libraries Society of North America (ARLIS/NA)
Head of Technical Services
Ryerson & Burnham Libraries
Art Institute of Chicago
111 S Michigan Ave
Chicago, IL 60603-6404
Work: (312) 443-3914
Email: kstafford2@artic.edu

Amanda K. Sprochi, Medical Library Association (MedLA)
Health Sciences Cataloger
106 HSL
1 Hospital Dr.
The University of Missouri
Columbia, MO 65203
Work: : (573) 882-0461
E-mail: sprochia@health.missouri.edu

Jay Weitz, IFLA Cataloguing Section
Senior Consulting Database Specialist OCLC
6565 Kilgour Place MC 139
Dublin, Ohio 43017-3395
Work: (800) 848-5878 or (614) 764-6156
Fax: (614) 718-7195
E-mail: jay_weitz@oclc.org

 

CC:DA Procedures

CC:DA/Pro/14/2012 June 1
June 1, 2012

Association for Library Collections and Technical Services
(A division of the American Library Association)
Cataloging and Metadata Management Section

COMMITTEE ON CATALOGING: DESCRIPTION AND ACCESS
PROCEDURES


  1. Membership

    1. Nine members appointed by the CaMMS Vice-Chair: voting.
    2. One or more interns appointed by the CaMMS Vice-Chair: non-voting. The intern(s) shall serve as recording secretary/secretaries for the Committee.
    3. One webmaster appointed by the CC:DA chair for a three year term (may be reappointed): non-voting.
    4. Representatives of ALA units and non-ALA organizations who have been approved for membership by CaMMS: non-voting.
    5. The ALA representative on the Joint Steering Committee for Development of RDA (JSC): ex-officio, non-voting.
    6. A representative from the Library of Congress (LC), Policy and Standards Division (PSD): ex-officio, non-voting.
    7. ALCTS Executive Director: staff liaison, non-voting.
    8. A representative from OCLC: ex-officio, non-voting.
    9. A liaison from the CaMMS Subject Analysis Committee (SAC), appointed by the CaMMS Vice-Chair: non-voting.

  2. Officers

    1. Chair:

      1. Appointed by the CaMMS Vice-Chair. The chair is one of the nine voting members.
      2. The Chair may designate another voting member to act as temporary Chair.
      3. If the Chair is unexpectedly absent, the voting members shall designate one of their members to serve as temporary Chair.


  3. Meetings
    The Chair shall schedule meetings to occur at Midwinter and Annual ALA conferences and shall notify members of times and places.
  4. Quorum
    Five voting members shall constitute a quorum.
  5. Agenda

    1. The agenda for each Midwinter Meeting and Annual Conference shall at a minimum include:

      1. Introduction of members.
      2. Correction and approval of minutes of previous meeting.
      3. Adoption of agenda.
      4. Confirmation of actions taken since the previous meeting.
      5. Report of the ALA JSC representative.
      6. Report of the LC representative.

    2. Parties wishing to place an item on the agenda should submit a written or e-mail request to the Chair at least one month before a meeting. Documentation pertinent to the proposed item should be presented with the request.
    3. A preliminary agenda with accompanying documentation shall be distributed or made available to members two weeks in advance of the meetings. Whenever possible, online agendas should provide links to pertinent documentation.
    4. During meetings of the Committee, items should be presented, if possible, by the person(s) making the proposal or by a designee. If a representative cannot attend, presentation of the item may be made in writing, to be read at the meeting by the Chair. If a representative is not present and no written statement has been received, the item may be postponed until a future meeting or may be discussed and decided upon between meetings via the Committee’s electronic discussion list, at the discretion of the Chair.
    5. An agenda item may be withdrawn at any time by the person suggesting it until such time as the agenda has been officially adopted at the meeting. Thereafter, an item may be withdrawn only upon a two-thirds affirmative vote of the voting members present.
    6. New agenda items may be proposed at the beginning of the meeting, before the adoption of the agenda. Thereafter, the agenda may be amended only with the concurrence of the Committee. No new agenda item may be proposed unless the person offering it is present to speak to it.
    7. Items newly incorporated in the agenda should be accompanied by supporting documentation as necessary.

  6. Task Forces of CC:DA

    1. The Chair may appoint a task force to work on an issue for a specific period of time. The task force shall then report back to the full Committee. In consultation with the full Committee, the Chair shall write a charge for each task force and shall set the time period and deadlines for each task force to conduct its work.
    2. Task force membership may consist of both voting and non-voting CC:DA members. Task force members may also be appointed from outside of CC:DA, provided they are current members of ALCTS. All members on a task force shall have equal voting rights.
    3. The Chair of CC:DA or the chair of a task force may, at her/his discretion, invite participation by consultants from outside the Committee/task force membership. Such consultants shall be non-voting members of the task force.
    4. The chair of a CC:DA task force must be a CC:DA member (voting or non-voting) at the time of her/his appointment as chair. Should her/his term on CC:DA expire before the work of the task force is complete, s/he may continue as chair until the task force is discharged.

  7. Discussions

    1. Both voting and non-voting members shall be accorded the same privilege of the floor, upon recognition of the Chair.
    2. Guests attending meetings may be accorded this same privilege, upon recognition of the Chair.
    3. Discussion on any agenda item may be limited only by a two-thirds affirmative vote of the voting members present.
    4. Discussion may be closed by a two-thirds affirmative vote of the voting members present.
    5. Discussions may be held electronically between meetings. Any documents to be discussed electronically shall be disseminated to the Committee by the Chair via mail, fax, the CC:DA Web site, or the CC:DA electronic discussion list. Between meetings, the CC:DA electronic discussion list shall be the venue for any motions, discussion, and votes. The Chair shall ensure that sufficient time is allowed to consider any motion made electronically before calling for a vote. Online discussion may be limited or closed by a two-thirds affirmative vote of the voting members (i.e., six affirmative votes from voting members).

  8. Voting

    1. Issues shall be decided by a majority vote of the voting members present. For electronic ballots to be valid, a minimum of five voting members must vote. Votes that are not taken in person must be confirmed at the next meeting (cf. ALCTS Bylaws, Article IX, Section 7).
    2. The Chair is not required to vote on any pending motion, and shall not vote until all voting members have voted. In the event of a tie, the Chair shall cast the deciding vote.
    3. Straw ballots of non-voting members may be taken on any issue. All non-voting members present may take part.

  9. Documentation

    1. The intern(s) shall take the minutes, and these shall be distributed to all members a minimum of one month prior to the next meeting.
    2. Documentation pertinent to the deliberations of the Committee shall be sent to the Chair early enough so that it can be distributed or made available before meetings. Documents received less than one month before a meeting shall not be guaranteed to be discussed at the next meeting. All distributed documents shall be dated and the source clearly indicated. Electronic versions of documents shall be preferred greatly over print copies.
    3. The ALCTS office will provide clerical services for the duplication and distribution of material, when required.
    4. CC:DA documents that have been distributed, including Committee and task force reports and minutes shall be made available electronically on the CC:DA Web site. Posted documents shall first have the approval of the Committee Chair. Documents originating with CC:DA and its task forces shall be eligible for mounting on the CC:DA Web site. Links to outside documents and sites may be included on the CC:DA Web site with approval of the Committee Chair and permission of the creator(s) of the documents/sites.

  10. Communication of Decisions, Etc.

    1. The Chair shall report to the CaMMS Executive Committee the decisions, recommendations, and other work of the Committee.
    2. The minutes shall include the substance of Committee discussions (both pro and con) on descriptive cataloging rule proposals and other decisions as well as the results of voting, including any straw ballots that may have been taken.
    3. The JSC representative, working with the Chair of CC:DA, shall communicate decisions and recommendations on RDA to the JSC. Decisions and recommendations on subject entities and relationships in RDA are informed by SAC and communicated to CC:DA and the JSC representative by the SAC liaison.
    4. Other decisions shall be communicated in writing to the appropriate body or person(s) by the Chair.
    5. At each meeting of the Committee, the Chair shall report on all decisions, recommendations, actions, etc. taken by the Committee and by the Chair in the period since the last meeting.

  11. Parliamentary Authority
    The rules contained in the current edition of Sturgis’ The Standard Code of Parliamentary Procedure shall govern in all cases to which they are applicable and in which they are not inconsistent with these procedures and the bylaws of the Cataloging and Metadata Management Section, the Association for Library Collections & Technical Services, and the American Library Association.
  12. Amendments

    1. These procedures may be amended by a two-thirds vote of the voting members present at any meeting or via electronic ballot. Text of any proposed amendment shall accompany either the notice of the meeting or the electronic ballot.
    2. Amendments shall become part of the operating procedures of the Committee following approval of the amendments by the Executive Committee of CaMMS.

Passed as amended by CC:DA: 1980 Jan 21
Revised by CC:DA: 1983 Jan 7
Revised by CC:DA: 1988 Jan 9
Revised to substitute ALCTS for RTSD: 1990 Mar 1
Revised by CC:DA: 1991 Jun 29
Revised by CC:DA: 1992 Jun 27
Revised by CC:DA, per CCS Executive Committee: 1993 Jun 18
Revised by CC:DA: 1997 Jun 28
Revised by CC:DA: 2002 Jun 17
Revised per CCS Executive Committee: 2003 May 30
Revised by CC:DA: 2008 Jan 12; approved by CCS Executive Committee: 2008 Mar 10

Addendum
Procedures for Handling Committee Correspondence


  1. The Chair of CC:DA dates correspondence and notifies the correspondent that the material has been received. Correspondence may be done via electronic mail.
  2. The correspondence is reviewed by the Chair, who makes a decision as to whether the issue warrants CC:DA discussion.

    1. If the matter can be resolved without CC:DA discussion, a reply is sent directly to the correspondent, together with a notation that the matter may be discussed by CC:DA if the reply is not fully satisfactory.
      If the question relates to a specialized type of material or area of concern, CC:DA members (voting or non-voting) will be consulted as deemed necessary by the Chair.
      A copy of the correspondence may be distributed with Committee documentation for informational purposes.
    2. If the matter is placed on the agenda for a succeeding CC:DA meeting, the correspondent is notified of this.

  3. Questions referred to non-voting members of CC:DA are placed on the agenda if the specialized organization determines that the issue warrants CC:DA discussion.
  4. Questions referred to LC but not to CC:DA are placed on the CC:DA agenda at the request of the Library of Congress representative.
  5. The Chair shall communicate decisions of the Committee to interested parties (cf. Section X, Communication of Decisions, Etc., subsections C and D).

Passed by CC:DA: 1980 Jan 22
Revised by CC:DA: 1981 Jan 30
Revised by CC:DA: 1988 Jan 9

CC:DA/Pro/14/2012 June 1 CC:DA Procedures 2012 [PDF]