Roster 2016-2017 (07/11/17)

CC:DA/Roster/2017 July
July 11, 2017

Roster 2016-2017 (07/11/2017)

Committee Members

Tina Shrader, Chair, 2016-2017
Head, Cataloging Unit 1
Cataloging and Metadata Management Section
National Library of Medicine
8600 Rockville Pike
Bethesda, MD 20894
Work: (301) 827-1633
E-mail: tina.shrader@nih.gov

Mary Anne Dyer, 2013-2017
James Branch Cabell Library
Virginia Commonwealth University
901 Park Ave. , P.O. Box 842033
Richmond, VA 23284-2033
Work: (804) 828-6419
Fax: (804) 828-0151
E-mail: madyer@vcu.edu

Teressa M. Keenan, 2016-2018
University of Montana Mansfield Library
32 Campus Dr
Missoula, MT 59812-0003
Work: (406) 243-4592
Fax: (406) 243-6864
E-mail: teressa.keenan@umontana.edu

Tim Kiser, 2016- 2018
Michigan State University Libraries
366 W Circle Dr # W-108c
East Lansing, MI 48824-3729
Work: (517) 884-0825
E-mail: tkiser@msu.edu

Jennifer A. Liss, 2016-2018
Indiana University Libraries
1320 E 10th St
Wells Library E350
Bloomington, IN 47405-3907
Work: (812) 856-7859
E-mail: jenniferaliss@gmail.com

Sandra Macke, 2013-2017
Cataloging Librarian
Flux Resources
Bonneville Power Administration
905 NE 11th Ave, Library-1
Portland, OR 97232
Work: (503) 230-4160
E-mail: srmacke@bpa.gov

Nancy Mitchell Poehlmann, 2016-2018
University at Albany, SUNY
Lib B35a
1400 Washington Avenue
Albany, NY 12222-0001
Work: (518) 442-3889
Fax: (518) 442-3630
E-mail: npoehlmann@albany.edu

Amanda L. Ros, 2016-2018
Coordinator of Monograph Copy Cataloging
Texas A&M University
5000 TAMU
College Station, TX 77843-5000
Work: (979) 862-1033
E-mail: aros@library.tamu.edu

Beth (Dr. Elizabeth Anne) Shoemaker, 2015-2017
Rare Book Cataloger
Stuart A. Rose Manuscript, Archives, & Rare Book Library
Emory Universiy
Work: (404) 712-4509
E-mail: elizabeth.shoemaker@emory.edu

CC:DA Webmaster

Richard Guajardo
Head of Resource Discovery Systems
University of Houston
4333 University Dr
Houston, TX 77204-2000
Work: (713) 743-9984
E-mail: guajardo@uh.edu

Interns/Secretaries

Heather McIntosh
Library Cataloger
Botetourt County Libraries
28 Avery Row
Roanoke, VA 24012
Work: (540) 928-2900
E-mail: heike6@gmail.com

Emily Thaisrivongs
Haverford College
E-mail: ethaisrivo@haverford.edu

ALA Representative to the RDA Steering Committee (ex officio; non-voting)

Kathy Glennan
Head, Original & Special Collections Cataloging Dept.
2200 McKeldin Library
7649 Library Lane
University of Maryland
College Park, MD 20742
Work: (301) 405-9331
E-mail: kglennan@umd.edu

Ex Officio Representatives (non-voting)

Dave Reser, Library of Congress
Senior Cataloging Policy Specialist
Policy & Standards Division
101 Independence Ave., SE
Washington, DC 20540-4260
Work: (202) 707-2836
Fax: (202) 707-6629
E-mail: dres@loc.gov

Jay Weitz, OCLC
Senior Consulting Database Specialist OCLC
6565 Kilgour Place MC 139
Dublin, Ohio 43017-3395
Work: (800) 848-5878 or (614) 764-6156
Fax: (614) 718-7195
E-mail: jay_weitz@oclc.org

Keri Cascio, ALCTS
ALCTS Executive Director
American Library Association
50 East Huron Street
Chicago, IL 60611-2729
Work: (800) 545-2433 ext. 5030 or (312) 280-5030
Fax: (312) 312-5033
E-mail: kcascio@ala.org

ALA Liaisons (non-voting)

Andrea Morrison, Government Documents Round Table (ALA/GODORT)
Head, Monographic Text Cataloging
Technical Services Department
Herman B Wells Library, Room E350
Indiana University Libraries
1320 E. 10th St.
Bloomington, IN   47405-3907
Work: 812-855-3723
E-mail: amorriso@indiana.edu

Felicity Dykas, Association of College and Research Libraries (ALA/ACRL)
Head, Digital Services Department
MU Libraries
University of Missouri–Columbia
Work: (573) 882-4656
E-mail: dykasf@missouri.edu

Peter V. Fletcher, ALCTS/Continuing Resources Section (ALCTS/CRS)
Team Leader, International and Knowledge Management Teams
UCLA Cataloging & Metadata Ctr
Box 957230, 11020 Kinross Av
Los Angeles, CA 90095-7230
Work: (310) 206-3927
Fax: (310) 794-9357
E-mail: pfletcher@library.ucla.edu

Richard Hasenyager, Jr., ALCTS/CaMMS/Cataloging of Children’s Materials Committee (ALCTS/CaMMS/CCM)
Director of Library Services
The New York City Department of Education, Office of School Programs and Partnerships
52 Chambers Street, Room 205
New York, NY 10007-4683
Work: (212) 374-3459
E-mail: rhasenyager@schools.nyc.gov

Amy Tims, ACRL Rare Books and Manuscripts Section (ALA/ACRL/RBMS)
Project Cataloger, American Antiquarian Society
185 Salisbury Street, Worcester, MA 01609
Phone: 508-471-2145
E-mail: atims@mwa.org

Jessica Hayden, ALCTS/Metadata Interest Group (ALCTS/MIG)
Technical Services Manager
University of Northern Colorado
Campus Box 48
Greeley, CO 80639
Work: (970) 351-2183
E-mail: jessica.hayden@unco.edu

Yoko Kudo, ALCTS/CaMMS/Committee on Cataloging: Asian and African Materials (ALCTS/CaMMS/CC:AAM)
Metadata & Media Cataloging Librarian
University of California, Riverside
Riverside, CA 92517-5900
Work: (951) 827-6270
E-mail: yoko.kudo@ucr.edu

Robert Maxwell, ALCTS/CaMMS/Subject Analysis Committee
Brigham Young University
6728 Harold B. Lee Library
Provo, UT 84602
Work: (801) 422-5568
fax: (801) 422-3221
E-mail: robert_maxwell@byu.edu

Ken Wade, Reference and User Services Association (ALA/RUSA)
UCLA American Indian Studies Center Library
3220 Campbell Hall, Box 951548
Los Angeles, CA 90095-1548
Work: (310) 206-7510
fax: (310) 206-7060
E-mail: kwade@aisc.ucla.edu

Min Zhang, Map and Geospatial Information Round Table (ALA/MAGIRT)
Cataloging Team Leader
Geography & Map Division
Library of Congress
101 Independence Ave. SE
Washington, DC 20540
Work: (202) 707-2131
E-mail: mizh@loc.gov

TBA, ALCTS/Preservation and Reformatting Section (ALCTS/PARS)

Non-ALA Liaisons (non-voting)

Robert Bratton, American Association of Law Libraries (AALL)
Cataloging Librarian
Jacob Burns Law Library
George Washington University
Washington, DC  20052
Phone: (202) 994-8332
E-mail:  rbratton@law.gwu.edu

Thomas M. Dousa, Catholic Library Association (CLA)
Monographic Cataloger
The University of Chicago Library
Work 773-702-8726
E-mail: tmdousa@uchicago.edu

Diane Hillmann, Dublin Core Metadata Initiative (DCMI)
Metadata Management Associates
P.O. Box 282
Jacksonville, NY 14854
E-mail: metadata.maven@gmail.com

Mary Huismann, Music Library Association
Music Catalog Librarian
St Olaf College
Rolvaag Memorial Library RML 386
1510 St Olaf Avenue
Northfield, MN 55057
Work: (507) 786-3794
E-mail: huism002@umn.edu

Armin Siedlecki, American Theological Library Association (ATLA)
Head of Cataloging
Pitts Theology Library
Emory University
1531 Dickey Drive, Suite 560
Atlanta, GA 30322
Work: (404) 727-5088
E-mail asiedle@emory.edu

Heidi G. Lerner, Association of Jewish Libraries
Metadata Librarian for Hebraica and Judaica
Metadata Development Unit
Stanford University Libraries
Stanford, CA 94305-6004
Work: (650) 725-9953
Fax: (650) 725-1120
E-mail: lerner@stanford.edu

Leoma Dunn, Special Libraries Association (SLA)
Thomas More College Library
333 Thomas More Parkway
Crestview Hills, KY  41017
E-mail: dunnl@thomasmore.edu

Kelley McGrath, Online Audiovisual Catalogers (OLAC)
University of Oregon Libraries
1299 University of Oregon
Eugene, OR 97403-1299
Work: (541) 346-8232
Fax: (541) 346-3485
E-mail: kelleym@uoregon.edu

John Myers, [CC:DA liaison to] MARC Advisory Committee (MAC)
Catalog and Metadata Librarian
Union College
807 Union St.
Schenectady NY 12308
Work: (518) 388-6623
Fax: (518) 388-6619
E-mail: myersj@union.edu

Diane Napert, Association for Recorded Sound Collections
Monograph Accessions Librarian
Acquisitions Department
Yale University Library
PO Box 208203
Yale University
New Haven, CT 06520-8203
Work: (203) 432-7259
Fax: (203) 432-8543
E-mail: diane.napert@yale.edu

Weatherly Stephan, Society of American Archivists (SAA)
Assistant Curator
Bobst Library, 70 Washington Square South, Room 349
New York, NY US 10012
E-mail: weatherly.stephan@nyu.edu

Lori Robare, Program for Cooperative Cataloging (PCC)
University of Oregon Libraries
121 Knight Library
1299 University of Oregon
Eugene OR 97403-1299
Work: (541) 346-1848
E-mail: lrobare@uoregon.edu

Karen Stafford, Art Libraries Society of North America (ARLIS/NA)
Head of Technical Services
Ryerson & Burnham Libraries
Art Institute of Chicago
111 S Michigan Ave
Chicago, IL 60603-6404
Work: (312) 443-3914
Email: kstafford2@artic.edu

Amanda K. Sprochi, Medical Library Association (MedLA)
Health Sciences Cataloger
106 HSL
1 Hospital Dr.
The University of Missouri
Columbia, MO 65203
Work: : (573) 882-0461
E-mail: sprochia@health.missouri.edu

Jay Weitz, IFLA Cataloguing Section
Senior Consulting Database Specialist OCLC
6565 Kilgour Place MC 139
Dublin, Ohio 43017-3395
Work: (800) 848-5878 or (614) 764-6156
Fax: (614) 718-7195
E-mail: jay_weitz@oclc.org

 

Committee Roster, 2017-2018

CC:DA/Roster/2017 September
September 13, 2017

Roster, 2017-2018

Committee Members

Tina Shrader, Chair, 2017-2018
Head, Cataloging Unit 1
Cataloging and Metadata Management Section
National Library of Medicine
8600 Rockville Pike
Bethesda, MD 20894
Work: (301) 827-1633
E-mail: tina.shrader@nih.gov

Daniel Jergovic, (2017-2019)
Northeastern University
360 Huntington Ave
260 Snell Library
Boston, MA 02115-5000
Work Phone: (617) 373-7102
E-mail: d.jergovic@northeastern.edu

Teressa M. Keenan, 2016-2018
University of Montana
Mansfield Library
32 Campus Dr
Missoula, MT 59812-0003
Work: (406) 243-4592
Fax: (406) 243-6864
E-mail: teressa.keenan@umontana.edu

Tim Kiser, 2016-2018
Michigan State University Libraries
366 W Circle Dr # W-108c
East Lansing, MI 48824-3729
Work: (517) 884-0825
E-mail: tkiser@msu.edu

Jennifer A. Liss, 2016-2018
Indiana University Libraries
1320 E 10th St
Wells Library E350
Bloomington, IN 47405-3907
Work: (812) 856-7859
E-mail: jenniferaliss@gmail.com

Heather McIntosh, 2017-2019
Cataloger
Botetourt County Library
28 Avery Row
Roanoke, VA 24012
Work: (540) 928-2903
E-mail: hmcintosh@botetourtva.gov

Nancy Mitchell Poehlmann, 2016-2018
University at Albany, SUNY
Lib B35a
1400 Washington Avenue
Albany, NY 12222-0001
Work: (518) 442-3889
Fax: (518) 442-3630
E-mail: npoehlmann@albany.edu

Amanda L. Ros, 2016-2018
Coordinator of Monograph Copy Cataloging
Texas A&M University
5000 TAMU
College Station, TX 77843-5000
Work: (979) 862-1033
E-mail: aros@library.tamu.edu

Glen Wiley, 2017-2019
Head of Metadata & Discovery Services
University of Miami Libraries
1300 Memorial Drive, Room 301B
Coral Gables, FL 33146
Work: 305-284-1561
E-mail: g.wiley@miami.edu

CC:DA Webmaster

Richard Guajardo
Head of Resource Discovery Systems
University of Houston
4333 University Dr
Houston, TX 77204-2000
Work: (713) 743-9984
E-mail: guajardo@uh.edu

Interns/Secretaries

Kathryn Lybarger
Head of Cataloging and Metadata
University of Kentucky Libraries
Lexington, KY 40506-0456
Work: (859) 218-1056
Email: kathryn.lybarger@uky.edu

Emily Thaisrivongs
Haverford College
E-mail: ethaisrivo@haverford.edu

ALA Representative to the RDA Steering Committee (ex officio; non-voting)

Kathy Glennan
Head, Original & Special Collections Cataloging Dept.
2200 McKeldin Library
7649 Library Lane
University of Maryland
College Park, MD 20742
Work: (301) 405-9331
E-mail: kglennan@umd.edu

Ex Officio Representatives (non-voting)

Dave Reser, Library of Congress
Senior Cataloging Policy Specialist
Policy & Standards Division
101 Independence Ave., SE
Washington, DC 20540-4260
Work: (202) 707-2836
Fax: (202) 707-6629
E-mail: dres@loc.gov

Nathan Putnam, OCLC
Director, Metadata Quality, Global Product Management, OCLC
6565 Kilgour Place
Dublin, Ohio 43017
Work: (614) 764-6480
E-mail: putnamn@oclc.org

Keri Cascio, ALCTS
ALCTS Executive Director
American Library Association
50 East Huron Street
Chicago, IL 60611-2729
Work: (800) 545-2433 ext. 5030 or (312) 280-5030
Fax: (312) 312-5033
E-mail: kcascio@ala.org

ALA Liaisons (non-voting)

Andrea Morrison, Government Documents Round Table (ALA/GODORT)
Head, Monographic Text Cataloging
Technical Services Department
Herman B Wells Library, Room E350
Indiana University Libraries
1320 E. 10th St.
Bloomington, IN   47405-3907
Work: 812-855-3723
E-mail: amorriso@indiana.edu

Felicity Dykas, Association of College and Research Libraries (ALA/ACRL)
Head, Digital Services Department
MU Libraries
University of Missouri–Columbia
Work: (573) 882-4656
E-mail: dykasf@missouri.edu

Peter V. Fletcher, ALCTS/Continuing Resources Section (ALCTS/CRS)
Team Leader, International and Knowledge Management Teams
UCLA Cataloging & Metadata Ctr
Box 957230, 11020 Kinross Av
Los Angeles, CA 90095-7230
Work: (310) 206-3927
Fax: (310) 794-9357
E-mail: pfletcher@library.ucla.edu

Richard Hasenyager, Jr., ALCTS/CaMMS/Cataloging of Children’s Materials Committee (ALCTS/CaMMS/CCM)
Director of Library Services
The New York City Department of Education, Office of School Programs and Partnerships
52 Chambers Street, Room 205
New York, NY 10007-4683
Work: (212) 374-3459
E-mail: rhasenyager@schools.nyc.gov

Amy Tims, ACRL Rare Books and Manuscripts Section (ALA/ACRL/RBMS)
Project Cataloger, American Antiquarian Society
185 Salisbury Street, Worcester, MA 01609
Phone: 508-471-2145
E-mail: atims@mwa.org

Jessica Hayden, ALCTS/Metadata Interest Group (ALCTS/MIG)
Technical Services Manager
University of Northern Colorado
Campus Box 48
Greeley, CO 80639
Work: (970) 351-2183
E-mail: jessica.hayden@unco.edu

Jia Xu, ALCTS/CaMMS/Committee on Cataloging: Asian and African Materials (ALCTS/CaMMS/CC:AAM)
Chinese Technical Services Librarian
Yale University Library
344 Winchester Avenue
New Haven, CT 06511
Work: (203)436-9176
E-mail: jia.xu@yale.edu

Robert Maxwell, ALCTS/CaMMS/Subject Analysis Committee
Brigham Young University
6728 Harold B. Lee Library
Provo, UT 84602
Work: (801) 422-5568
fax: (801) 422-3221
E-mail: robert_maxwell@byu.edu

Ken Wade, Reference and User Services Association (ALA/RUSA)
UCLA American Indian Studies Center Library
3220 Campbell Hall, Box 951548
Los Angeles, CA 90095-1548
Work: (310) 206-7510
fax: (310) 206-7060
E-mail: kwade@aisc.ucla.edu

Min Zhang, Map and Geospatial Information Round Table (ALA/MAGIRT)
Cataloging Team Leader
Geography & Map Division
Library of Congress
101 Independence Ave. SE
Washington, DC 20540
Work: (202) 707-2131
E-mail: mizh@loc.gov

TBA, ALCTS/Preservation and Reformatting Section (ALCTS/PARS)

Non-ALA Liaisons (non-voting)

Robert Bratton, American Association of Law Libraries (AALL)
Cataloging Librarian
Jacob Burns Law Library
George Washington University
Washington, DC  20052
Phone: (202) 994-8332
E-mail:  rbratton@law.gwu.edu

Thomas M. Dousa, Catholic Library Association (CLA)
Monographic Cataloger
The University of Chicago Library
Work 773-702-8726
E-mail: tmdousa@uchicago.edu

Diane Hillmann, Dublin Core Metadata Initiative (DCMI)
Metadata Management Associates
P.O. Box 282
Jacksonville, NY 14854
E-mail: metadata.maven@gmail.com

Mary Huismann, Music Library Association
Music Catalog Librarian
St Olaf College
Rolvaag Memorial Library RML 386
1510 St Olaf Avenue
Northfield, MN 55057
Work: (507) 786-3794
E-mail: huism002@umn.edu

Armin Siedlecki, American Theological Library Association (ATLA)
Head of Cataloging
Pitts Theology Library
Emory University
1531 Dickey Drive, Suite 560
Atlanta, GA 30322
Work: (404) 727-5088
E-mail asiedle@emory.edu

Heidi G. Lerner, Association of Jewish Libraries
Metadata Librarian for Hebraica and Judaica
Metadata Development Unit
Stanford University Libraries
Stanford, CA 94305-6004
Work: (650) 725-9953
Fax: (650) 725-1120
E-mail: lerner@stanford.edu

Leoma Dunn, Special Libraries Association (SLA)
Thomas More College Library
333 Thomas More Parkway
Crestview Hills, KY  41017
E-mail: dunnl@thomasmore.edu

Kelley McGrath, Online Audiovisual Catalogers (OLAC)
University of Oregon Libraries
1299 University of Oregon
Eugene, OR 97403-1299
Work: (541) 346-8232
Fax: (541) 346-3485
E-mail: kelleym@uoregon.edu

John Myers, [CC:DA liaison to] MARC Advisory Committee (MAC)
Catalog and Metadata Librarian
Union College
807 Union St.
Schenectady NY 12308
Work: (518) 388-6623
Fax: (518) 388-6619
E-mail: myersj@union.edu

Diane Napert, Association for Recorded Sound Collections
Interim Director, Monographic Processing Services
Yale University Libraries Technical Services
344 Winchester Ave
Dock 7/8
New Haven, CT 06511-1918Work: (203) 432-7259
Fax: (203) 432-8543
E-mail: diane.napert@yale.edu

Weatherly Stephan, Society of American Archivists (SAA)
Assistant Curator
Bobst Library, 70 Washington Square South, Room 349
New York, NY US 10012
E-mail: weatherly.stephan@nyu.edu

Everett Allgood, Program for Cooperative Cataloging (PCC)
Authorities Librarian & Principal Serials Cataloger
New York University Libraries
Work: (212) 998-2488
E-mail: everett.allgood@nyu.edu

Karen Stafford, Art Libraries Society of North America (ARLIS/NA)
Head of Technical Services
Ryerson & Burnham Libraries
Art Institute of Chicago
111 S Michigan Ave
Chicago, IL 60603-6404
Work: (312) 443-3914
Email: kstafford2@artic.edu

Amanda K. Sprochi, Medical Library Association (MedLA)
Health Sciences Cataloger
106 HSL
1 Hospital Dr.
The University of Missouri
Columbia, MO 65203
Work: : (573) 882-0461
E-mail: sprochia@health.missouri.edu

Jay Weitz, IFLA Cataloguing Section
Senior Consulting Database Specialist OCLC
6565 Kilgour Place MC 139
Dublin, Ohio 43017-3395
Work: (800) 848-5878 or (614) 764-6156
Fax: (614) 718-7195
E-mail: jay_weitz@oclc.org

 

Roster 2015-2016 (05/15/2016)

CC:DA/Roster/2016 May
May 15, 2016

Roster 2015-2016 (05/15/2016)

Committee Members

Dominique Bourassa, 2012-2016, chair 2015-2016
Catalog Librarian
Catalog and Metadata Services
Sterling Memorial Library
PO Box 208240
Yale University
New Haven, CT 06520-8240
work: (203) 432-3943
fax: (203) 432-7231
E-mail: dominique.bourassa@yale.edu

Mary Anne Dyer, 2013-2017
James Branch Cabell Library
Virginia Commonwealth University
901 Park Ave. , P.O. Box 842033
Richmond, VA 23284-2033
work: (804) 828-6419
fax: (804) 828-0151
E-mail: madyer@vcu.edu

Elyssa Gould, 2014-2016
Electronic Acquisitions & Serials Librarian
University of Michigan Law Library
801 Monroe Street
Ann Arbor, MI 48109
work: (734) 764 0935
E-mail: elyssa.sanner@gmail.com

Steve Kelley, 2012-2016
Head of Resource Maintenance and Serials Cataloging Librarian
Wake Forest University
Z. Smith Reynolds Library
PO Box 7777
Winston-Salem, NC 27109-7777
work: (336) 758-5245
fax: (336) 758-4652
E-mail: kelleys@wfu.edu

Sandra Macke, 2013-2017
Cataloging Librarian
Flux Resources
Bonneville Power Administration
905 NE 11th Ave, Library-1
Portland, OR 97232
work: (503) 230-4160
email: srmacke@bpa.gov

Gayle Porter, 2012-2016
University Library
Chicago State University
9501 South Martin Luther King Drive
Chicago, IL 60628-1598
work: (773) 995-2551
fax: (773) 995-3772
E-mail: gporter@csu.edu

Beth (Dr. Elizabeth Anne) Shoemaker, 2015-2017
Catalog and Resource Access Librarian
St. Ambrose University Library
518 W Locust St
Davenport, IA 52803-2829
work: 563) 333-6469
E-mail: shoemakerelizabetha@sau.edu

Tina Shrader, 2014-2016
Head, Cataloging Unit 1
Cataloging and Metadata Management Section
National Library of Medicine
8600 Rockville Pike
Bethesda, MD 20894
work: (301) 827-1633
E-mail: tina.shrader@nih.gov

Larisa Walsh, 2012-2016
Monographic cataloger, University of Chicago Libraries
Regenstein Library
1100 East 57th Street, Rm. 170
Chicago, IL 60637
work: (773) 702-8726
fax: (773) 702-6623
E-mail: walshl@uchicago.edu

CC:DA Webmaster

Richard Guajardo
Head of Resource Discovery Systems
University of Houston
4333 University Drive
Houston, TX 77204-2000
work: (713) 743-9984
E-mail: guajardo@uh.edu

Interns/Secretaries

Heather McIntosh
Cataloging Coordinator
Suffolk Public Library
443 W Washington St
Suffolk, VA 23434
E-mail: heike6@gmail.com

Amanda L. Ros
Coordinator of Monograph Copy Cataloging
Texas A&M University
5000 TAMU
College Station, TX 77843-5000
Work: (979) 862-1033
E-mail: aros@library.tamu.edu

ALA Representative to the RDA Steering Committee (ex officio; non-voting)

Kathy Glennan
Head, Authorities & Specialty Cataloging
Metadata Services Dept.
2200 McKeldin Library
University of Maryland
College Park, MD 20742
work: (301) 405-9331
E-mail: kglennan@umd.edu

Ex Officio Representatives (non-voting)

Dave Reser, Library of Congress
Senior Cataloging Policy Specialist
Policy & Standards Division
101 Independence Ave., SE
Washington, DC 20540-4260
work: (202) 707-2836
fax: (202) 707-6629
E-mail: dres@loc.gov

Jay Weitz, OCLC
Senior Consulting Database Specialist OCLC
6565 Kilgour Place MC 139
Dublin, Ohio 43017-3395
work: (800) 848-5878 or (614) 764-6156
fax: (614) 718-7195
E-mail: jay_weitz@oclc.org

Keri Cascio, ALCTS
ALCTS Executive Director
American Library Association
50 East Huron Street
Chicago, IL 60611-2729
work: (800) 545-2433 ext. 5030 or (312) 280-5030
fax: (312) 312-5033
E-mail: kcascio@ala.org

ALA Liaisons (non-voting)

Tassanee Chitcharoen, Government Documents Round Table (ALA/GODORT)
Cataloging and Technical Services Coordinator
San Diego Mesa College Library
7250 Mesa College Dr.
San Diego, CA 92111
work: (619) 388-2548
E-mail: tchitcharoen@sdccd.edu

Felicity Dykas, Association of College and Research Libraries (ALA/ACRL)
Head, Digital Services Department
MU Libraries
University of Missouri–Columbia
work: (573) 882-4656
E-mail: dykasf@missouri.edu

Peter V. Fletcher, ALCTS/Continuing Resources Section (ALCTS/CRS)
Team Leader, International and Knowledge Management Teams
UCLA Cataloging & Metadata Ctr
Box 957230, 11020 Kinross Av
Los Angeles, CA 90095-7230
work: (310) 206-3927
fax: (310) 794-9357
E-mail: pfletcher@library.ucla.edu

Richard Hasenyager, Jr., ALCTS/CaMMS/Cataloging of Children’s Materials Committee (ALCTS/CaMMS/CCM)
Director of Library Services
The New York City Department of Education, Office of School Programs and Partnerships,
52 Chambers Street, Room 205
New York, NY 10007-4683
work: (212) 374-3459
E-mail: rhasenyager@schools.nyc.gov

Matthew Haugen, ACRL Rare Books and Manuscripts Section (ALA/ACRL/RBMS)
Rare Book Cataloger
Columbia University Libraries
102 Butler Library
535 West 114th St.
New York, NY 10027
work: (212) 851-2451
E-mail: matthew.haugen@columbia.edu

Jessica Hayden, ALCTS/Metadata Interest Group (ALCTS/MIG)
Technical Services Manager
University of Northern Colorado
Campus Box 48
Greeley, CO 80639
work: (970) 351-2183
E-mail: jessica.hayden@unco.edu

Yoko Kudo, ALCTS/CaMMS/Committee on Cataloging: Asian and African Materials (ALCTS/CaMMS/CC:AAM)
Metadata & Media Cataloging Librarian
University of California, Riverside
Riverside, CA 92517-5900
work: (951) 827-6270
E-mail: yoko.kudo@ucr.edu

Robert Maxwell, ALCTS/CaMMS/Subject Analysis Committee
Brigham Young University
6728 Harold B. Lee Library
Provo, UT 84602
work: (801) 422-5568
fax: (801) 422-3221
E-mail: robert_maxwell@byu.edu

Ken Wade, Reference and User Services Association (ALA/RUSA)
UCLA American Indian Studies Center Library
3220 Campbell Hall, Box 951548
Los Angeles, CA 90095-1548
work: (310) 206-7510
fax: (310) 206-7060
E-mail: kwade@aisc.ucla.edu

Min Zhang, Map and Geospatial Information Round Table (ALA/MAGIRT)
Cataloging Team Leader
Geography & Map Division
Library of Congress
101 Independence Ave. SE
Washington, DC 20540
work: (202) 707-2131
E-mail: mizh@loc.gov

TBA, ALCTS/Preservation and Reformatting Section (ALCTS/PARS)

Non-ALA Liaisons (non-voting)

Robert Bratton, American Association of Law Libraries (AALL)
Cataloging Librarian
Jacob Burns Law Library
George Washington University
Washington, DC 20052
Phone: (202) 994-8332
E-mail: rbratton@law.gwu.edu

Thomas Duszak, Catholic Library Association (CLA)
Head, Cataloging Section
State Library of Pennsylvania
Forum Bldg. Room 217
607 South Drive
Harrisburg PA 17120-0600
work: (717) 772-5616
E-mail: tduszak@pa.gov

Diane Hillmann, Dublin Core Metadata Initiative (DCMI)
Metadata Management Associates
P.O. Box 282
Jacksonville, NY 14854
E-mail: metadata.maven@gmail.com

Mary Huismann, Music Library Association
Associate Librarian
Technical Services/Specialized Cataloging
University of Minnesota Libraries
309 19th Ave S
Minneapolis, MN 55455
Work: (612) 625-5616
E-mail: huism002@umn.edu

Judy Knop, American Theological Library Association (ATLA)
American Theological Library Association
300 S. Wacker Drive, Suite 2100
Chicago, IL 60606-5834
work: (312) 775-9495
fax: (312) 454-5505
E-mail: jknop@atla.com

Heidi G. Lerner, Association of Jewish Libraries
Metadata Librarian for Hebraica and Judaica
Metadata Development Unit
Stanford University Libraries
Stanford, CA 94305-6004
work: (650) 725-9953
fax: (650) 725-1120
E-mail: lerner@stanford.edu

Dorothy McGarry, Special Libraries Association (SLA)
P.O. Box 931119
Los Angeles, CA 90093-1119
work: (310) 825-0794
E-mail: dmcgarry@library.ucla.edu

Kelley McGrath, Online Audiovisual Catalogers (OLAC)
University of Oregon Libraries
1299 University of Oregon
Eugene, OR 97403-1299
work: (541) 346-8232
fax: (541) 346-3485
E-mail: kelleym@uoregon.edu

John Myers, [CC:DA liaison to] MARC Advisory Committee (MAC)
Union College
Catalog and Metadata Librarian
807 Union St.
Schenectady NY 12308
work: (518) 388-6623
fax: (518) 388-6619
E-mail: myersj@union.edu

Diane Napert, Association for Recorded Sound Collections
Monograph Accessions Librarian
Acquisitions Department
Sterling Memorial Library
PO Box 208240
Yale University
New Haven, CT 06520-8240
work: (203) 432-7259
fax: (203) 432-7231
E-mail: diane.napert@yale.edu

Cory Nimer, Society of American Archivists (SAA)
Manuscripts Cataloger/Metadata Specialist
Brigham Young University
1108 HBLL
(801) 422-6091
E-mail: cory_nimer@byu.edu

Lori Robare, Program for Cooperative Cataloging (PCC)
University of Oregon Libraries
121 Knight Library
1299 University of Oregon
Eugene OR 97403-1299
work: (541) 346-1848
E-mail: lrobare@uoregon.edu

Karen Stafford, Art Libraries Society of North America (ARLIS/NA)
Catalog/Reference Librarian
Ryerson & Burnham Libraries
Art Institute of Chicago
111 S Michigan Ave
Chicago, IL 60603-6404
work: (312) 443-3914
Email: kstafford2@artic.edu

Amanda K. Sprochi, Medical Library Association (MedLA)
Health Sciences Cataloger
106 HSL
1 Hospital Dr.
The University of Missouri
Columbia, MO 65203
work: : (573) 882-0461
E-mail: sprochia@health.missouri.edu

Jay Weitz, IFLA Cataloguing Section
Senior Consulting Database Specialist OCLC
6565 Kilgour Place MC 139
Dublin, Ohio 43017-3395
work: (800) 848-5878 or (614) 764-6156
fax: (614) 718-7195
E-mail: jay_weitz@oclc.org

Orientation Document for New Members and Liaisons

CC:DA/Orientation/2012/Rev/2016-01
January 26, 2016

Orientation Document for New Members and Liaisons

(NOTE: The description of how CC:DA documents are made available on the CC:DA website in section III.C.2 below is out of date. Please consult the Document Number Index.)

 

Revised by CC:DA: 2012
Archived by CC:DA: January 9, 2016

For More Information:

 

 

Agenda for Annual Conference 2015, San Francisco, CA

CC:DA/A/72
[finalized 19 June 2015]

Committee on Cataloging: Description & Access

2015 Annual Conference

Agenda

Note: Links are provided to the documents listed on the agenda. These are working documents and are to be used as part of the RDA revision process. They are not to be copied or distributed without permission from the Chair of CC:DA.

For easy printability, see Agenda for Annual Conference 2015, San Francisco, CA [Word]

Saturday, June 27, 1:00-5:00 pm

Parc 55 San Francisco, Embarcadero Room

  1. Welcome and opening remarks: Chair (1:00, 5 min.)
  2. Introduction of members, liaisons, and representatives: Group (1:05, 5 min.)
  3. Adoption of agenda: Chair (1:10, 5 min.)
  4. Approval of minutes of meeting held at 2015 Midwinter Meeting: Chair (1:15, 5 min.)
    1. Minutes of the meeting held at the 2015 ALA Midwinter Meeting in Chicago, Illinois – January 31 and February 2, 2015
  5. Report from the Chair (1:20, 10 min.)
    1. Chair’s Report on CC:DA Motions and Other Actions, January-June 2015
  6. Report from the Library of Congress Representative: Reser (1:30, 10 min.)
    1. Library of Congress Report
  7. Report of the ALA Representative to the Joint Steering Committee: Glennan (1:40, 20 min.)
    1. Report on JSC Activities, January-June 2015
  8. Proposal from the TF on Machine-Actionable Data Elements in RDA Chapter 3: Lapka/Hillmann (2:00, 40 min.)
    1. Revision Proposal (June, 2015) [Discussion]
  9. Proposal from RBMS: Haugen (2:40, 20 min.)
    1. Proposal: References to Descriptions [Discussion]
  10. Break (3:00, 20 min.)
  11. Microphones/CC:DA meeting format: Chair (3:20, 30 min.)
  12. Proposals from the TF to Investigate the Instructions for Recording Relationships in RDA: Putnam (3:50, 40 min.)
    1. Revision to 3.1.4, Resources Consisting of More than One Carrier Type [Discussion]
    2. Additional instructions in Chapter 27 for Structured Descriptions of the “Contained in” and “Container of” Relationships [Discussion]
  13. Proposals from the JSC Representative: Glennan (4:30, 30 min.)
    1. Create RDA 2.17.14, Note on Identifier for the Manifestation [Discussion]
    2. Create new sub-instructions in RDA 2.17 for: Other Information Relating to Numbering of Serials (RDA 2.17.5.6) and Other Information Relating to a Series Statement (RDA 2.17.11.5) [Discussion]
    3. Clarify Sources of Information instruction for Statement of Responsibility Relating to Title Proper (RDA 2.4.2.2) [Discussion]

Monday, June 29, 8:30-11:30 am

Parc 55 San Francisco, Embarcadero Room

  1. Welcome and opening remarks: Chair (8:30, 5 min.)
  2. Engaging with RDA: Governance and Strategy: Dunsire (8:35, 30 min.)
  3. Report from the PCC Liaison: Robare (9:05, 10 min.)
    1. PCC Report
  4. Report of the MAC Liaison: Myers (9:15, 10 min.)
    1. Report of the MAC Liaison
  5. Report of the CC:DA webmaster: Guajardo (9:25, 10 min.)
  6. Encouraging feedback, next steps: Rendall, Bourassa (9:35, 10 min.)
  7. Report from ALA Publishing Services: Hennelly (9:45, 30 min.)
  8. Break (10:15, 20 min.)
  9. Proposal from the TF on Relationship Designators in RDA Appendix K: Maxwell (10:35, 30 min.)
    1. RDA Appendix K Revision and Expansion [Discussion]
  10. Proposal from OLAC: McGrath (11:05, 20 min.)
    1. Addition of new Chapter 3 elements for optical disc physical standard, optical disc recording method, and optical disc data type [Discussion]
  11. Other new business; reports from the floor; announcement of next meeting, and adjournment: Chair (11:25, 5 min.)

Orientation Document for new members and liaisons

NOTE: The description of how CC:DA documents are made available on the CC:DA website in section III.C.2 below is out of date. Please consult the Document Number Index.

ALA/ALCTS/CaMMS Committee on Cataloging: Description and Access

Orientation Document for new members and liaisons

  1. Introductory Statement
    1. The mission of CC:DA is to provide expertise on matters concerning descriptive cataloging, to formulate official ALA positions on cataloging policies and standards, and to speak for ALA on issues related to descriptive cataloging.
    2. The role of voting members is to participate in the work of the Committee, including serving as chairs and members of Task Forces; to discuss issues before CC:DA, evaluate alternatives, and determine by vote the ALA position.
    3. The role of liaisons is to represent various cataloging communities by: (1) keeping the members of those communities informed of activities relating to descriptive cataloging; (2) consulting members of those communities on relevant issues that come before CC:DA; (3) contributing their knowledge and opinions, as well as the knowledge and opinions of the communities they represent to CC:DA discussions; and (4) participating on CC:DA Task Forces.
    4. CC:DA’s method of work includes meetings at ALA Midwinter Meetings and Annual Conferences, additional online discussion as needed, and the work of CC:DA Task Forces.
  2. Committee on Cataloging: Description and Access
    1. Charge. The charge of the Committee is available on the CC:DA website. In summary, it is to be the official ALA voice for formulating, discussing, and recommending cataloging policies and standards for Resource Description and Access (RDA) to the RDA Steering Committee (RSC), and performing this work also for other national and international cataloging policies and standards. While the main focus of the Committee is on descriptive cataloging, it deals with problems relating not only to bibliographic description but also to the choice and form of all access points other than subject access.
    2. Composition. The Committee consists of: nine voting members (one of whom serves as Chair) and two interns, appointed by the Cataloging and Metadata Management Section; four ex officio representatives (the ALA Representative to the RDA Steering Committee, the Executive Director of ALCTS, and representatives from the Library of Congress and OCLC); and approximately 30 non-voting liaisons from various ALA and non-ALA organizations with an active interest in descriptive cataloging. The invitation to name a liaison to CC:DA comes from the CaMMS Executive Committee and is governed by a CaMMS Policy on Eligibility of CC:DA Representatives. Liaisons are expected to attend and participate in CC:DA, and work on CC:DA Task Forces.
    3. Procedures. The CC:DA Procedures are available on the CC:DA website. They cover membership, officers, meetings, agendas, task forces, discussions and voting, Committee documentation, etc. CC:DA meets formally during ALA Midwinter Meetings and Annual Conferences, typically on Saturday afternoon (1:30-5:30) and Monday morning (8:00-12:00). Increasingly, business is transacted throughout the year via e-mail. All voting members, representatives, and liaisons may participate in discussions; at ALA meetings, observers may also be recognized at the discretion of the Chair. Motions are made, seconded, and voted on by the voting members; the Chair votes only in case of a tie. The Chair may also request a straw vote of all participants on any motion or topic. Decisions taken outside of the formal CC:DA meetings are reaffirmed by vote at the next formal meeting.
  3. The Work of CC:DA CC:DA deals with issues relevant to descriptive cataloging. The Committee is usually given the opportunity to review relevant draft standards, including but not limited to: draft standards from the International Organization for Standardization and the National Information Standards Organization, the International Federation of Library Associations and Institutions (such as the International Standard Bibliographic Descriptions); manuals of interpretation of RDA; and descriptive metadata schemes. The Committee also hears regular reports from ALA Publishing Services, the Library of Congress, and the MARBI Committee. CC:DA also contributes (formally or ‘in name only’) to ALA programs and pre-conferences. The most important part of CC:DA’s responsibility is to determine the ALA position on proposals to revise Resource Description and Access. The rest of this document will concentrate on this activity.
    1. Revision of Resource Description and Access
      Resource Description and Access (RDA) is used in the construction of catalogs and other lists in general libraries of all sizes. These rules cover both the description of library materials and the provision of access points for library materials.The Committee of Principals (CoP) guides the development of RDA and its publication. The CoP oversees the publication of RDA, the work of the RDA Steering Committee, and the uses of the RDA Fund. The membership of the CoP is as follows: the CEO or director (or designate) of the American Library Association, the Canadian Library Association, and CILIP: Chartered Institute of Library and Information Professionals, and the director (or designate) of the Library of Congress, the Library and Archives of Canada, the British Library, and the National Library of Australia.The American Library Association, the Canadian Library Association, and CILIP publish RDA. These three organizations hold the copyright to RDA and any derivative works authorized by the Committee of Principals. The RDA Steering Committee is at the center of the collaborative rule revision process that maintains and updates the cataloging rules.The organizations represented on the RDA Steering Committee are:

      • The American Library Association
      • The Australian Committee on Cataloguing
      • The British Library
      • The Canadian Committee on Cataloguing
      • CILIP: Chartered Institute of Library and Information Professionals [Great Britain]
      • The German National Library
      • The Library of Congress

      The RSC is responsible for the ongoing revision and future development of RDA. The RSC reviews the need for revisions and consolidations of RDA; it prepares the text of revisions and editions; it advises the CoP on activities appropriate for the receipt of financial support from the RDA fund. The RSC has a website; the address is http://www.rda-jsc.org/.

      The RDA Fund receives royalties from the sale of RDA and other authorized publications and generates interest on the royalty revenues. The Fund is used to support RDA revision and development.

      The ALA Representative to the RSC is a liaison between CC:DA (ALA’s Committee responsible for RDA) and the RSC. The Representative communicates ALA decisions on proposed revisions to the RSC and to the other RSC constituents. Conversely, the Representative communicates RSC decisions to ALA. As part of the transmittal of information, the Representative also helps to form consensus among the RSC constituencies.

      The RSC work schedule is tied to RDA publication timelines. There will be no more than two substantive updates per year, released (at least for 2012) in April and October. The RSC meets annually in the fall. New proposals are due to the RSC three months before its next meeting. The constituent groups then have eight weeks to respond to each proposal. The representatives and other interested parties then have four weeks to read and consider the proposals and responses before the RSC’s meeting. Final text for revisions to be published in the April update is due to the publishers in January. For a substantive update to be released in October, proposals would likely be due in April.

    2. Rule Revision ProposalsProposals to revise Resource Description and Access may come from any of the constituent bodies. General instructions for submitting rule revision proposals are available on the RSC website.From CC:DA’s perspective, this means that proposals may come from catalogers in the United States to be submitted as ALA proposals, or as proposals that have been submitted by other JSC members. The Committee must respond to all proposals submitted by other RSC members.
      1. Proposals submitted by ALAThe maintenance of Resource Description and Access is a process of continuous revision. Its success depends on the involvement of working catalogers and their suggestions for improving the rules. CC:DA is open to rule revision proposals of all types, from small additions or clarifications to the text and/or examples to major changes in the code. Proposals may come to CC:DA through voting members or liaisons from particular cataloging communities, or from individuals (through the CC:DA Chair). CC:DA has provided a document describing “How to Submit a Revision Proposal to CC:DA.” The following is a summary of some of the main points.Each proposal is carefully evaluated by the Committee and considered from several different perspectives:
        • Is the revision needed? Is the current text confusing? Does the current text and/or examples lead to incorrect or inconsistent results, or does it cause access or identification problems for catalog users? Is there an inconsistency among similar or analogous instructions? Is an instruction in the wrong place? Does the proposal address a situation not currently covered? Is it appropriate to a general code?
        • What is the context of the revision? What are the underlying principles or issues? Are there analogous situations?
        • Is the proposal correct? Does the proposed revision solve the problem without creating other problems? Is the proposed revision clear and unambiguous? Is it consistent with other similar instructions? Are there appropriate examples?
        • What is the impact on other instructions? Would the proposed revision necessitate other changes? Would examples need to be corrected? Would captions, indexes, tables of contents, etc., need to be changed?
        • What is the potential impact of the proposal? Would old cataloging need to be altered? Would the change simplify decisions? How often does the matter arise? Is access affected?
        • Is a change to RDA the best way to solve the problem? Is the problem with the way the rules are being applied? (If so, then approaching the Library of Congress about issuing or revising a Library of Congress Policy Statement (LCPS) might be a better solution.) Is the problem with the way the cataloging is encoded in MARC records or implemented by library systems? (If so, then approaching either the Library of Congress about changing the MARC format or your local system vendor might be appropriate.)

        Anyone who is considering submitting a revision proposal should think through the questions that CC:DA will ask in its discussion and discuss the issues with other catalogers in order to test the merits of the case and to establish the validity and impact of the proposal. The next step is to contact one of the voting members of the Committee or the liaison from a group whose sphere of interest and activity might be relevant to the proposal (e.g., the Music Library Association liaison for a proposal involving the instructions for describing musical scores).

        CC:DA voting members and liaisons should take a proactive approach when contacted about a possible revision proposal. They should assist in determining the merits of the proposal and also the existence of related issues that may need to be discussed. The CC:DA Chair and the RSC Representative should be involved in the discussion if the proposal seems worth considering. Other liaisons from cataloging communities that might have an interest in the proposal should also be consulted as appropriate.

        Instructions regarding the form of revision proposals may be found in “How to Submit a Revision Proposal to CC:DA.”

        Revision proposals received at least one month before a formal ALA meeting are placed on the agenda for discussion at that meeting. The person or group submitting the proposal should be present for the discussion and may be asked for additional information or for revisions to the proposal. Proposals approved by CC:DA are forwarded to the RDA Steering Committee as ALA proposals.

      2. Proposals from other constituencies CC:DA must respond on behalf of ALA to all revision proposals submitted by other RSC members. The Chair, in consultation with the ALA Representative to RSC, decides how to create the ALA response. A simple proposal may be discussed at a formal ALA meeting or (if the RSC schedule requires) via e-mail. The Chair may ask one or more CC:DA voting members and/or liaisons to analyze the proposal and make recommendations. For more complicated proposals, a CC:DA Task Force may be appointed to prepare recommendations (see below). Once approved by a vote of CC:DA voting members, the formal ALA response is written and forwarded by the ALA Representative to the RSC.
    3. Document DistributionCC:DA, like any bureaucracy, runs on paper (most often, virtual paper). Managing CC:DA documentation — reading it, carefully considering it, and making responses as appropriate — is the chief responsibility of a CC:DA voting member or liaison. In recent years, the process has been moved to an online environment, which has made the task somewhat easier. This is the process that will be described below.There are two broad categories of CC:DA documentation: documents issued by the RDA Steering Committee; and documents issued by CC:DA.
      1. JSC documents RSC documents are posted by the RSC Secretary on the RSC website. RSC documents may be freely used as part of the revision process, including redistribution to members of a liaison’s cataloging community for comment (usually confined to a cataloging advisory committee within the organization). RSC documents should only be distributed for comment, and should be clearly indicated as working drafts, not approved changes to the rules. It is important that access to the RSC’s working documents not be abused by those involved in the revision process.
        New RSC documents are announced on the CC:DA electronic discussion list by the RSC Secretary. They are posted on the RSC website in PDF format. There are two parts to the document distribution site:

        1. New documents distributed since the last RSC meeting are listed, latest first, on the New Documents page; the links retrieve the PDF versions of a document.
        2. RSC document series are listed on the working documents page; linked to each document series is a listing of all the documents in that series.

         

        Please note that the RSC website serves not only for distributing new documents (appearing at the top of the New Documents page), but also as an archive of all active and inactive documents (dating back to about 2000).

      2. CC:DA documentsCC:DA documents are edited and posted on the CC:DA website by the CC:DA Webmaster. All CC:DA documents are publicly available on the web, with no restrictions other than the warning that they are posted as part of the ongoing revision process, are not final approved revisions, and should not be redistributed without permission of the CC:DA Chair. New CC:DA documents are usually distributed as Microsoft Word documents attached to e-mail messages on the CC:DA discussion list. These same documents are usually posted on the CC:DA website in PDF format. The CC:DA website contains several different listings of documents.
        1. Documents associated with CC:DA meetings at ALA Midwinter Meetings and Annual Conferences are listed in various places on the agenda for the meeting. Hypertext links to the documents are included. The latest meeting is listed on the CC:DA home page, earlier meetings (dating back to 1995) on a separate Meetings page.
        2. Documents from CC:DA Task Forces are listed on the Task Force webpage. Active Task Forces are listed on the home page, inactive Task Forces (again dating back to about 1995) on a separate Task Forces page.
        3. Reports from the ALA Representative to RSC, the Library of Congress Representative, the MAC Representative, and the PCC Representative are listed on a separate Reports page; the latest report of each representative is listed in the Reports section on the home page.
        4. Other documents of various kinds are listed in reverse chronological order on a page headed “Other Documents” (link on the lower left of the home page).
        5. There are two indexes to CC:DA documents: an alphabetical index of topics, and a document number index.

        CC:DA documents are assigned numbers similar to the RSC document numbers, but tend to be much simpler.

    4. Procedures
      1. CC:DA Meetings at ALA Midwinter Meetings and Annual ConferencesAll meetings are conducted according to the latest edition of Alice Sturgis’ The Standard Code of Parliamentary Procedure. This is helpful for its explanation of the formal process of making motions and voting.The agenda for formal CC:DA meetings typically includes:
        • Welcome and opening remarks
        • Introduction of members, representatives, and liaisons
        • Adoption of the agenda
        • Approval of minutes from the previous meeting
        • Reports from
          • CC:DA Chair (including a report of all motions made during online meetings since the last formal meeting)
          • Library of Congress Representative
          • ALA Publishing Services
          • ALA Representative to the RDA Steering Committee
          • MAC liaison
          • CC:DA Webmaster
          • Other liaisons (on request to the Chair)
        • Reports from Task Forces
        • Revision proposals
        • Other business, reports from the floor, announcements, etc.

        The CC:DA Chair is responsible for scheduling CC:DA meetings through ALCTS and preparing the agenda. The Chair will contact Task Force chairs and others presenting reports or proposals asking for an estimate of the time needed for discussion. At the meeting, the Chair gives a summary of all CC:DA activities since the previous meeting (e.g., Task Forces appointed or discharged, responses to external documents drafted and sent), and reports on any ALCTS or CaMMS decisions that affect the Committee. The Chair also prepares a report summarizing CC:DA motions and votes taken via e-mail since the previous meeting and asks CC:DA to reaffirm these votes. The Chair reports on CC:DA activities to the Cataloging and Metadata Management Section Executive Committee.

        CC:DA voting members, representatives, and liaisons are responsible for attending the meetings. Any exceptions should be made in prior consultation with the CC:DA Chair. Voting members, representatives, and liaisons are expected to contribute actively to the discussion during meetings; they are expected to be prepared for such discussions, including consultation with their cataloging communities prior to the meetings.

        CC:DA interns are responsible for: preparing the minutes of the meetings; circulating the roster for Committee members attendance; and circulating the attendance list for non-member attendance. They take notes on the main points of discussions and on motions and votes. They assist with and/or monitor the recording of discussions. Prior to the meetings, they provide tent cards with the names of all CC:DA participants. Participation by the interns on task forces is welcomed.

      2. Online meetingsUse of e-mail has enabled CC:DA to have discussions and to make decisions between its formal meetings at ALA conferences. When there are deadlines imposed by the RSC, NISO, or IFLA, such discussions are critical. As a result, CC:DA participants can expect to be called on to act at any time during the year when decisions need to be made.Online meetings take place on a discussion list maintained by ALCTS. Each voting member, representative, and liaison receives all messages posted to the list and may post his or her own messages. Responsibilities are the same as during formal meetings; each Committee member is expected to participate fully in discussions, voting members in motions and votes, and non-voting liaisons in contributing views from the organizations they represent.The discussion list is used to announce distribution of new documents. CC:DA documents are distributed as e-mail attachments. Participants may use the list to post announcements relevant to the work of the Committee.Procedures for discussions and votes are the same as those that apply to formal meetings. All decisions made via e-mail must be reaffirmed at the next formal meeting; the Chair is responsible for preparing a document summarizing motions and votes taken via e-mail.The e-mail archives maintained by ALA provide a record of all messages.
      3. Task Forces
        Task Forces and other working groups are created for many reasons: the RSC sometimes requests ALA to form a Task Force; CC:DA may determine that a small working group is the most productive way to develop a proposal or to respond to an external document; or CC:DA may choose to sponsor a program or pre-conference at an ALA Annual Conference.The formation of a Task Force must be approved by vote of the Committee. The CC:DA Chair is responsible for writing the charge for the Task Force and for appointing its Chair and members. Charges include basic instructions to the Task Force, references to relevant documents, and deadlines for reports. Membership, whenever possible, is based on a call for volunteers at an open meeting.When Task Forces need to be appointed between meetings, volunteers (or nominations of persons with relevant expertise) are solicited from the voting members and liaisons, and as appropriate from persons with relevant expertise in the library cataloging world. The Chair of a Task Force should be a voting member or liaison. Membership may include any ALCTS member with interest and expertise relevant to the topic at hand; non-ALCTS members may be appointed as consultants to the Task Force.Task Forces may do some of their work at ALA meetings; the Task Force Chair works with the CC:DA Chair to schedule Task Force meetings. Typically, much of the work of the Task Force is done via electronic mail e-mail. Written reports from the Task Force should be submitted to the CC:DA Chair and to the CC:DA Webmaster prior to the deadline set in the charge. Any exceptions should be made in consultation with the CC:DA Chair. A verbal report is given at all CC:DA meetings during the time the Task Force is active.
      4. RosterThe CC:DA roster is maintained on the web by the CC:DA Webmaster. The electronic discussion list is maintained by the ALCTS offices. Any change in a voting member or liaison’s contact information (particularly e-mail addresses) should be communicated promptly to the CC:DA Webmaster and to the Chair (who requests ALCTS to update the electronic discussion list).
  4. Roles and ResponsibilitiesThe following is a summary of the roles and responsibilities of voting members and liaisons. Voting members: Members make decisions for CC:DA by vote, and thus determine ALA policy on issues of descriptive cataloging. Members need to keep current with the state of the art of cataloging and with CC:DA discussions. They need to read the documents that are distributed to CC:DA and to participate in discussions, make motions, and vote on motions. They need to serve on their fair share of Task Forces, and should expect to chair one or two during their terms. Liaisons: Liaisons are appointed to serve as a communication link between various cataloging communities or organizations and CC:DA. Liaisons are alert for issues relevant to those communities as they follow the CC:DA program of work and receive announcements of incoming documents. Liaisons report on CC:DA activities to their communities and consult those communities about relevant issues. They contribute the information and views from those communities to the CC:DA discussions. Liaisons work with catalogers within their communities to develop any rule revision proposals that might be suggested. Liaisons participate in Task Forces that are relevant to their interests or the concerns of their communities.
  5. For More Information

Orientation Document for new members and liaisons [PDF]

Revised by CC:DA: 2012
Archived by CC:DA: January 9, 2016